Notarial Services
We provide a limited range of notarial services, performed by Authorised Consular Employees and Australian Diplomatic Officers under the Consular Fees Act 1955 (Cth).
All notarial services are by appointment only.
Fee's apply to every service - see Fees.
On this page
• Authentication and Apostilles (Legalisation)
• Certificate of No Impediment to Marriage (CNI)
• Certifying a 'true copy' of a document
• Property and Mortgage related documents (witnessing and certifying copies of identity documents)
• Witnessing a signature (statutory declarations, affidavits, powers of attorney and wills)
Notarial Services Disclaimer
What to bring to your appointment
• Photo ID showing your current name and signature - usually a passport or driver's licence is enough, but check your document's instructions in case more is needed.
• Written instructions from your legal representative, where relevant - without them, we may not be able to complete the service.
A Consular Officer isn't a Justice of the Peace or Notary Public. Check with your document's recipient whether our signature is acceptable — if a Notary Public is specifically required, see the Singapore Academy of Law's directory.
We only complete the DFAT Identity Certificate for land, property or mortgage transactions — not other identity or verification certificate formats. We can only certify identity/supporting documents, complete the DFAT Identity Certificate, and witness signatures on land or property documents.
Some overseas authorities require Australian documents to be legalised before they will accept them. Legalisation is the process of attaching either an Apostille or an Authentication certificate to your document.
Ask the authority requesting the legalised document which type they need - we won't know what they require.
Important Information
• We can only legalise original Australian documents.
• Documents that are altered, damaged, or laminated cannot be legalised.
• If your document is not suitable for legalisation, you will need to obtain a replacement from the issuing authority.
Legalisatiion of University Documents
• Ask your university to verify your degree as a “true and accurate record” (often available via an online portal).
• We apply the apostille or authentication directly to the document you submit.
• Don't want a mark on your original? Send us a digital copy through MyEquals. Contact your University for more information on how to access your documents through MyEquals
Book an appointment and select “Apostilles and Authentications”. Allow 2 business days before collection.
Fee's apply to every service - see Fees.
Marrying in Singapore? You may need a Certificate of No Impediment (CNI) to Marriage - see more information: Certificates of No Impediment (CNI) to Marriage | Smartraveller
1
Prepare your documents
At least one of you must be an Australian citizen.
Bring to your appointment
• Both, your passport & your partners passport
• If you have been divorced, bring your divorced certificate
• If you have been widowed, your spouse’s death certificate, bring your divorced certificate
• non-English documents need a professional translation.
2
Complete the form
Print or complete electronically. No eSignatures — you must sign in front of a consular official. Both Australian citizens? You each lodge a separate application, documents and fee.
3
Attend an appointment
We can't edit a CNI's wording. Allow 2 business days after your appointment before it's ready for collection.
Certified copies of documents
We can certify copies of documents that are Australian in origin, for use in Australia, or requested by an Australian government authority. Certified copies carry the stamp: “This is a true copy of the document presented to me”.
Electronic documents must be printed and brought to your appointment. We can't certify copies for visa or migration purposes.
Fee's apply for each copy of each document - see Fees.
Certified passport letter
We can provide a statement confirming your name and current and previous passport numbers. Please email us with your full name, DOB and current Australian Passport number to request this service.
Under the Marriage Act 1961, you must give written notice to your celebrant before marrying in Australia.
1
Book an appointment
Select “Notice of Intended Marriage” when booking.
2
Attend your appointment
Bring ID showing both your signature and photograph, your completed (unsigned) form, and a credit card for the fee.
3
Submit to your celebrant
You lodge the completed form with your celebrant, not with us.
Marrying in Singapore? You may need a Certificate of No Impediment (CNI) to Marriage - see more information: Certificates of No Impediment (CNI) to Marriage | Smartraveller
1
Get advice
Ask your Australian legal practitioner, conveyancer or bank what you need - we can't give legal advice, and every document is different. Check with them whether a Consular Officer can witness your signature
2
Get written instructions
Ask your lawyer, conveyancer or bank for written instructions covering:
• What needs witnessing, does the document have the title reference/lot number?
• Do you need certified copies of your identity documents? If yes, which documents do you need certified?
3
Book an appointment
Choose the appointment type based on the Australian state or territory where the property is located, not where you live.
• Properties in ACT, NSW, NT, QLD, SA or VIC
Buying or Selling Property in Australia & Other Property Related Documents (ACT, NSW, NT, QLD, SA, VIC)
Book an appointment (ACT, NSW, NT, QLD or VIC) →
• Properties in TAS or WA
Buying or Selling Property in Australia & Other Property Related Documents (TAS, WA)
4
Attend your appointment and bring:
• Written instructions confirming what needs to be completed during your appointment.
• Printed copies of all documents requiring witnessing (do not sign them before your appointment)
• Original identity documents.
•
Any instructions from your lawyer, conveyancer, bank or receiving authority specifying:
- what documents need to be witnessed;
- whether the document should include a title reference, lot number or other property details; and
- whether certified copies of identity documents are required, and if so, which documents need to be certified.
Driver's licences are managed by state and territory governments — we can't renew one for you. If your renewal form needs a Consular Employee's witness signature and/or certified ID copies, attend in person with the form and required ID.
Book an appointment and select “Driver's licence renewal — witnessing signature”.