Career Opportunities

Australian High Commission Singapore

There are two categories of staff employed at the Australian High Commission, Singapore. They include Diplomats and Locally Engaged Staff.

Diplomats are posted to Singapore by the Australian Government to undertake specific roles that hold diplomatic responsibilities.

Locally Engaged Staff (LES) are recruited locally and support the roles of Australian Diplomats. LES are employed by the High Commission on either an ongoing basis or a short term (fixed term) temporary basis with High Commission-specific terms and conditions of employment.

Job opportunities are listed below, when available.

Please submit applications in MS Word or PDF formats

The following documents must accompany all applications when applying for vacancies at The Australian High Commission;

Curriculum Vitae
Completed Application Pack

When applying for jobs at the Australian High Commission, Singapore, please refer to the following documents to assist with your application submission.

The relevant job description for which you are applying.
Guidelines to applying for a job with the Australian High Commission
Application Pack

For more information on how recruitment at the Australian High Commission, Singapore is carried out, please click here: Recruitment at the Australian High Commission, Singapore.

Temporary Employment Register

The Australian High Commission, Singapore maintains a Temporary Employment Register, which is used to fill short-term vacancies. The Temporary Employment Register (TER) is open to candidates to submit an expression of interest for temporary, non-ongoing employment at the Australian High Commission (AHC). The TER enables us to temporarily employ appropriately highly skilled, motivated and experienced individuals at short notice for short - term (fixed term) contracts (up to 6 months).

Temporary employment opportunities arise from time to time for a number of different reasons including:

When permanent staff members in extended leave
During the period prior to filling a vacancy; or
To manage specific short term projects

NOTE FOR ALL CANDIDATES

The process involves but not limited to the declarations of the code of conduct, code of secrecy, etc.
Only candidates being shortlisted considered for a position will be contacted
Placement on the temporary employment register does not guarantee an offer of employment

HOW TO APPLY

Interested candidates must submit the following documents to [email protected]

Completed Temporary Employment Register Application Form
Latest CV with the employment history (MS Words or PDF format only)

Employment Opportunities - Locally Engaged Staff

Position currently open for recruitment: 3

Senior Investigative Assistant - Office Manager

ABOUT THE AUSTRALIAN FEDERAL POLICE (AFP)

The Australian Federal Police (AFP) is a unique agency in Australian law enforcement. Our role as Australia's international policing representative along with our global reach and police diplomacy efforts directly serve the Australian community and our international partners.

As Australia’s national policing agency, the AFP’s role is to protect Australians and Australia’s interests. We prevent and disrupt threats to lives, livelihoods and Australia’s way of life here and overseas. The AFP is a criminal law enforcement agency within the Attorney-General's Department (AGD) portfolio and has jurisdiction under the Australian Federal Police Act 1979 (Commonwealth (Cth)) to investigate Commonwealth (Federal) crimes across Australia, as well as crimes that occur in the Australian Capital Territory (ACT).

For some offences there is extra-territorial application for which the AFP has responsibility. The AFP:

enforces Commonwealth criminal law.
leads and contributes to combating complex, transnational, serious and organised crime.
disrupts crime offshore.
supports regional security as Australia's main international law enforcement representative; and
protects Australian interests from criminal activity in Australia and overseas.

ABOUT THE POSITION

The AFP Senior Investigative Assistant - Office Manager (LE5: SGD 6,046 - SGD 6,544 per month) contributes to the efficiency and effectiveness of AFP Singapore Office outcomes by undertaking a range of administrative, corporate and operational support activities.

The position assists the AFP Senior Officer (Counsellor- Police Liaison) in Singapore to provide high-level assistance, liaison, investigative and intelligence support to both Australian and international law enforcement agencies.

THE KEY RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:

Manage administrative duties in support of the AFP office, including setting priorities and monitoring workflow of other locally engaged AFP staff, property and financial matters, management of filing systems, as well as general office duties. This also includes the preparation and processing of budgetary, overall financial administration, invoice and reimbursement documentation.
Provide high level executive administrative and organisational support to the AFP Senior Officer including diary management, coordinating meetings, managing schedules, and organising travel arrangements and acquittals of official expenses.
Manage the preparation of programs and other administrative requirements for visits by senior Australian law enforcement officials to Singapore and vice versa. Co-ordinate official functions / events and training programs including drafting agendas, organising facilities and logistics and co-ordinate the planning, administration and overall support.
Develop, strengthen, and maintain strong working relationships with a range of internal and external stakeholders to ensure positive outcomes.
Maintain and analyse information systems used by AFP staff, including database and spreadsheet software (includes case management for active investigations, data input/extraction and data integrity, handling/dissemination of documents in accordance with established procedures).
Taking responsibility for complex projects, maintaining awareness of key activities undertaken by the Senior Officer (investigations, strategic and operational activities) to enable accurate and timely response to law enforcement agencies.
Contribute to a range of written materials and policy advice including briefing papers, correspondence, proposals, presentations, and speeches to inform law enforcement investigations, strategies, emerging issues and enterprise risks.
Continually review office procedures and where appropriate, implements changes to improve the efficiency and effectiveness of the office.

QUALIFICATIONS / EXPERIENCE

Must hold (or be able to obtain) an Australian Government National Security Clearance.
Well-developed understanding of the role of the Australian Federal Police (www.afp.gov.au ).
Excellent interpersonal and communication skills (both oral and written) and ability to professionally represent AFP to internal and external stakeholder
Proven highly developed experience in administrative, analytical and computer-based skills (particularly Microsoft Office programmes) and ability to become proficient in AFP information and communications technology.
Ability to maintain confidentiality and handle sensitive information with discretion and a very high standard of integrity.
Ability to work in a small team, capacity to work with minimal supervision to achieve high quality outcomes for complex projects, takes initiative, setting own milestones and standards of delivery, whilst maintaining attention to detail.

HOW TO APPLY

Please note that only complete applications will be accepted. Please ensure that your application contains all of the below requirements:

A latest CV (Word or PDF format only);
A complete Application Pack

Applications should be submitted electronically to [email protected] by 23:59, 22 September 2024. Please note that late applications will not be accepted.

Only those applicants short-listed for interview will be contacted. If you are not contacted within six weeks of the date of applications closing, you can consider your application unsuccessful. The selection process usually takes several weeks, and short-listed applicants will be advised of the outcome.

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Visits and Functions Officer

ABOUT THE DEPARTMENT OF FOREIGN AFFAIRS AND TRADE (DFAT)

The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high-quality overseas aid program, and helping Australian travellers and Australians overseas.

The Department provides foreign, trade and development policy advice to the Australian Government. The Department also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional, and bilateral interests.

ABOUT THE POSITION

The Visits and Functions Officer (LE4: SGD 4,786 - SGD 5,180 per month), under the direction of the Visits and Events Manager, will be required to undertake work that supports the High Commission’s high-level visit programs and functions. This includes for the Governor-General, Prime Minister, portfolio Ministers, non-portfolio Cabinet Ministers, Federal and State Parliamentarians and Senior Government Officials. The Visits and Events Officer will also be responsible for organising functions hosted by the High Commissioner or Deputy High Commissioner at the Official Residence or High Commission Chancery. Visit and events programs will involve out of hours work, including long hours, late evenings, early mornings, and weekends, for which compensation is paid.

THE KEY RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:

Support the Visits and Events Manager with planning official visit programs and official functions, including protocol matters, budget management, accommodation, transport, security, and communications.
Deliver functions and events at the AHC Chancery or High Commissioner’s Official Residence, including coordinating and managing guest lists and RSVPs, and supply networks (food and beverage, audio visual, security, etc) to deliver successful visits and/or functions.
Support the High Commission, Deputy High Commissioner, visiting delegations, and other AHC staff with engagements and functions as required.
Develop and maintain productive working relationships with outsourced service providers, key stakeholders, and other government agencies.
Manage competing work priorities and work collaboratively with High Commission staff and in-country visit delegations to ensure visit programs and arrangements are delivered in accordance with prevailing policy requirements and guidelines.
Assist with preparing high quality official correspondence, including formal advice to Canberra and visiting delegations.
Assist with managing allocated resources including budgets, supplies, equipment, casual staff, and contractors.
Represent the High Commission at committees, meetings and events including briefing and negotiating with external contracts on issues relating to High Commission visits and events.
Maintain a good working knowledge of current Australian and Singapore Government policies, across the High Commission’s interests.
General administrative duties and other duties as directed, including record keeping, budget management, contract, and supplier relationship management.
As required, assist the Public Diplomacy Team in executing significant public affairs events.

QUALIFICATIONS / EXPERIENCE

Demonstrated experience and success in delivering or supporting high-level/VIP visits and/or functions and/or event management roles in Government or non-government organisations and/or private sector.
Ability to work highly flexible hours outside of business hours, with little notice and ability to work under pressure for sustained periods.
Strong ability to work with high level government and other VIP visitors and their staff to ensure reasonable requirements and expectations are satisfied.
High quality written and spoken communication skills, negotiation, and problem-solving skills, with a proven track record of effective stakeholder management, including with government and/or private sector partners.
Proven organisational skills and ability to work both independently and as a team member to handle multiple tasks and priorities effectively to meet deadlines.
Strong IT skills, including digital tech capabilities.

HOW TO APPLY

Please note that only complete applications will be accepted. Please ensure that your application contains all of the below requirements:

A latest CV (Word or PDF format only);
A complete Application Pack

Applications should be submitted electronically to [email protected] by 23:59, 27 September 2024. Please note that late applications will not be accepted.

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Visits and Functions Officer (3 Months Casual / Contract for service)

ABOUT THE DEPARTMENT OF FOREIGN AFFAIRS AND TRADE (DFAT)

ABOUT THE POSITION

The Visits and Functions Officer (LE4: SGD 4,786 - SGD 5,180 per month, with addition of a 10% loading on top of the basic rate, in lieu of all leave and benefits), under the direction of the Visits and Events Manager, will be required to undertake work that supports the High Commission’s high-level visit programs and functions. This includes for the Governor-General, Prime Minister, portfolio Ministers, non-portfolio Cabinet Ministers, Federal and State Parliamentarians and Senior Government Officials. The Visits and Events Officer will also be responsible for organising functions hosted by the High Commissioner or Deputy High Commissioner at the Official Residence or High Commission Chancery. Visit and events programs will involve out of hours work, including long hours, late evenings, early mornings, and weekends, for which compensation is paid.

THE KEY RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:

Support the Visits and Events Manager with planning official visit programs and official functions, including protocol matters, budget management, accommodation, transport, security, and communications.
Deliver functions and events at the AHC Chancery or High Commissioner’s Official Residence, including coordinating and managing guest lists and RSVPs, and supply networks (food and beverage, audio visual, security, etc) to deliver successful visits and/or functions.
Support the High Commission, Deputy High Commissioner, visiting delegations, and other AHC staff with engagements and functions as required.
Develop and maintain productive working relationships with outsourced service providers, key stakeholders, and other government agencies.
Manage competing work priorities and work collaboratively with High Commission staff and in-country visit delegations to ensure visit programs and arrangements are delivered in accordance with prevailing policy requirements and guidelines.
Assist with preparing high quality official correspondence, including formal advice to Canberra and visiting delegations.
Assist with managing allocated resources including budgets, supplies, equipment, casual staff, and contractors.
Represent the High Commission at committees, meetings and events including briefing and negotiating with external contracts on issues relating to High Commission visits and events.
Maintain a good working knowledge of current Australian and Singapore Government policies, across the High Commission’s interests.
General administrative duties and other duties as directed, including record keeping, budget management, contract, and supplier relationship management.
As required, assist the Public Diplomacy Team in executing significant public affairs events.

QUALIFICATIONS / EXPERIENCE

Demonstrated experience and success in delivering or supporting high-level/VIP visits and/or functions and/or event management roles in Government or non-government organisations and/or private sector.
Ability to work highly flexible hours outside of business hours, with little notice and ability to work under pressure for sustained periods.
Strong ability to work with high level government and other VIP visitors and their staff to ensure reasonable requirements and expectations are satisfied.
High quality written and spoken communication skills, negotiation, and problem-solving skills, with a proven track record of effective stakeholder management, including with government and/or private sector partners.
Proven organisational skills and ability to work both independently and as a team member to handle multiple tasks and priorities effectively to meet deadlines.
Strong IT skills, including digital tech capabilities.

HOW TO APPLY

Please note that only complete applications will be accepted. Please ensure that your application contains all of the below requirements:

A latest CV (Word or PDF format only);
A complete Application Pack

Applications should be submitted electronically to [email protected] by 23:59, 27 September 2024. Please note that late applications will not be accepted.

Position Department Status

Senior Policy and Research Officer (Economic & Trade) - Interview in progress
Executive Assistant - Processing applications
Security Manager - Processing applications
Visits and Events Manager - Position closed